Description

Jobs
in Tanzania 2021: 
New Job Vacancies at Palladium International – Health Policy Plus Tanzania 2021

Finance & Operations Manager – Dodoma or Dar es Salaam, Tanzania (final location TBD)
Tanzania, United Republic of | req10873
Company Overview:

Palladium
develops and delivers innovative, locally relevant, evidence-based
solutions to improve the health and well-being of people around the
world. Since 1971, we have assisted governmental and non-governmental
agencies, foundations, and the private sector by designing,
implementing, and evaluating programs in HIV/AIDS, sexual and
reproductive health, population and family planning, maternal and child
health, infectious diseases, and gender. Palladium has deep expertise in
policy and advocacy, research and strategic information, health markets
and private sector engagement, modeling and economic analysis, patient
monitoring and management/HMIS, strategic consulting, and program
management.
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Project Overview:
USAID
has selected Palladium to implement the Translating Data for
Implementation (Data.fi) award. DFI is a $180 million, 5-year project
which will serve as USAID’s primary mechanism for data, technology, and
health information systems to support HIV activities across strategic
PEPFAR countries. Data.fi is part of a suite of large-scale global HIV
programs that USAID has recently awarded and represents the next
generation of HIV/AIDS programs. Data.FI will play a key role in USAID’s
goals of helping partner countries on their Journey to Self-Reliance
and transitioning local organizations to prime recipients of USG
funding.

The overall goal of the Data.FI project is to improve
global, regional and national in-depth analyses of HIV epidemiologic and
program data that can be directly applied to expedite the achievement
of PEPFAR targets to attain and sustain control of the HIV epidemic.
The focus also includes directly supporting host country governments and
implementing partners to further enhance existing health information
system platforms to inform management responses to well-defined gaps in
HIV/AIDS programming. In order to ensure rapid access to high quality
data, Data.FI will work towards: accelerating data utilization to
rapidly course correct and take to scale cost-effective and impactful
activities, models and approaches required to attain and maintain HIV
epidemic control; scaling and optimizing in-country health information
system capabilities to collect, exchange, adapt, govern, and visualize
information in order to track the attainment and maintenance of HIV
epidemic control; and supporting the transition of prime funding and
implementation to capable local partners in order to meet the PEPFAR
goal of 70% of funding to local partners by 2020.

Position Summary:
The
Finance and Operations Manager is a full-time position to support the
local activities and oversee the Tanzania/Data.FI project finances and
operations though an office in Dodoma or Dar es Salaam (final office
location TBD), Tanzania.

This position is
responsible for managing and directing the finance, accounting and
financial administration, and reporting of the project, including budget
administration, accounting, banking and cash management and financial
reporting.

Reporting Requirements:
The position
reports to the Country Director (CD) on a day-to-day basis with specific
financial reporting to Director of Finance & Administration at
Palladium’s US office in Washington, DC. This position may also
supervise finance and administrative staff located in Dodoma or Dar es
Salaam, Tanzania (final office location TBD).

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Key Responsibilities:

  • Oversee
    day-to-day financial management and accounting for the projects;
    maintains and manage financial accounts in coordination with Director of
    Finance & Administration and the Palladium DC office;
  • Ensure that the project meets all donor financial requirements and complies with donor policies and regulations;
  • Assist
    in establishing, maintaining, and updating organizational financial
    policies and procedures to guide the work of project staff and
    management;
  • Prepare and track project budgets and budget
    projections; reviews expense reports, vouchers and payment requests,
    including proper back-up documentation to ensure compliance with
    established Palladium systems and the client’s rules and regulations;
  • Work
    with the Country Director, Activity Manager (AM), Director of Finance
    and Administration, and Project Delivery Manager in Washington DC to
    develop annual budgets, projections, financial plans, costing estimates
    and monthly cash forecasting;
  • Maintain regular communication
    with the senior leadership team at HQ by providing relevant and timely
    financial information for planning and decision-making purposes;
  • Ensure timely payments to staff, consultants, and vendors;
  • Work
    closely with Project Delivery to implement monthly payroll accurately
    and on time, keep accurate and updated records and conducts regular
    reviews of staffing financial information;
  • Oversee payments to
    vendors and contractors, consultants and other relevant parties and
    ensure that proper documentation is present; tracks all tax withholding
    information that is readily updated and available to project leadership;
  • Ensure employees’ Travel Expense Reports (TERs) and Travel Advances (TAs) are submitted on time and reconciled properly;
  • Maintain
    complete, accurate and timely financial records; prepares and submit
    monthly financial reports as directed by Director in timely manner; and
    supporting documents are filed appropriately in hard and soft copies;
  • Submits timely submission of month-end accruals to Project Delivery Manager;
  • Maintain
    and oversee internal controls; prepares estimates of monthly cash
    requirements for HQ; coordinate with the Project Delivery Manager from
    Palladium DC; manage project bank account, reconciles monthly accounts
    and bank statements; submits receipts and invoices;
  • Participate in regular meetings (phone, Microsoft Teams, or Skype) with Washington DC staff to discuss financial items;
  • Ensure
    field vouchers are prepared accurately, supporting documents are in
    place, and all transactions are coded in accordance with chart of
    accounts and project charge code(s).
  • Maintain up to date personnel files and ensure compliance with local labor laws and with Palladium policies;
  • When applicable, assist with an internal or external audit activity;
  • Implement fraud mitigation practices and ensure systems and processes are implemented effectively;
  • Identify
    potential areas of financial and compliance vulnerability and risk and
    develop or implement corrective action plans to resolve problematic
    issues;
  • Lead and oversee the development, management, and
    complete life cycle of a variety of possible procurement mechanisms,
    including but not limited to purchase orders and sub-contracts.
  • Coordinating
    with Palladium/Washington DC, implement and adjust when required the
    project’s safety and security strategy and protocols, and serves as the
    point of contact for the person in charge of security;
  • Mentor and supervise finance, operations, and other staff engaged in the activities noted here.
  • Perform any other responsibilities as may be directed.

Qualifications:

  • A Bachelor’s Degree (minimum), or a Master’s Degree (desirable), in Accounting, Business Management, or other relevant field;
  • At
    least 8 years of work experience in broader finance and administration
    management with an international organization, including office
    management, HR, finance, IT, and logistics;
  • Demonstrable
    financial management experience on U.S government-funded programs,
    including U.S. government policy, procedures, and reporting
    requirements;
  • Experience developing, managing, oversight, and reporting on multi-million-dollar budgets
  • Excellent financial and analytical skills;
  • Experience directly managing finance and administration staff persons;
  • Proven
    problem identification and resolution experience with budgeting,
    forecasting, banking, tax authorities, foreign currency transactions,
    and other related issues;
  • Able to communicate effectively and excellent interpersonal skills to form effective working relationships at all levels;
  • Experience with Quickbooks, CostPoint and other accounting and budget monitoring tools;
  • High level of computer literacy;
  • Ability to travel locally within Tanzania;
  • Must be legally authorized to work in Tanzania.



Our
company provides equal employment opportunities (EEO) to all employees
and applicants for employment without regard to race, color, religion,
sex, national origin, age, disability or genetics.