Eastern Cape Provincial Government is looking to employ a Personal Assistant.
Duties And Responsibilities
To provide professional and efficient secretarial and administrative support to the General Manager in the execution of the duties of the office, thereby uploading the image of the Office of the General Manager.
Coordinate logistical arrangements for the General Manager in line with the procurement process, Manages the diary with guidance from the General Manager and Office Manager by diarizing and scheduling meetings promptly and correctly.
Transcribes minutes of management meetings and distribute to relevant role players. Follow up on action item from meetings to ensure completion within stipulated deadlines. Maintain an effective manual and electronic filing system for ease of tracing and retrieval of documents.
Scrutinize all external and internal correspondences, coordinate responses with relevant Directorates.
Manage the content of emails and follow up on urgent emails to ensure they are actioned accordingly by the General Manager.
Ensure that classified and confidential documents are kept safely.
Type Business letters, memorandums and general correspondences for internal and external purposes.
Provide ad-hoc administrative assistance as and when required.
Qualifications And Experience
National Senior Certificate, National Diploma (NQF Level 6) as recognised by SAQA in Office Administration/ Public Administration or Equivalent Qualification coupled with 1-2 years’ experience in Office Administration or as a secretary.
Computer Skills with proven experience on application of MS Word, MS Power point.
Good communication skills, excellent telephone etiquette.
Knowledge of filling system, document tracking, storage and retrieval.
Willing to work beyond office hours.
Ability to work under pressure.
Ability to be a team player and maintain confidentiality.
A valid driver’s licence.
How To Apply
To apply click on the view more information button below