Performs product recipe functions (BOM, routing, master data management, master batch record creation, validation and change management) in MES. Coordinates and supports administrative functions within QS.


QS Coordination and support

  • Provide QA IT systems support
  • Ensure manufacturing processes, duties and activities are designed according to GMP and regulatory requirements
  • Perform process evaluation, including reporting of process and system deficiencies and following up on corrective actions

Master data management

  • Define and manage critical data relating to quality
  • Ensure adherence to product master data standards

Master batch record (MBR) creation and validation

  • Create new item IDs on the ERP
  • Create and maintain precise, detailed and compliant manufacturing instruction/ description documentation on the system
  • Check that MBRs contain all pharmaceutically relevant data, including input material list, valid SOPs, detailed work instructions, process data/ steps (e.g. IPCs, CPPs, CQAs)
  • Ensure that MBRs are GMP compliant
  • Ensure proper MBR change controls in process compliance

Procedure and document compliance

  • Align engineering and QA policies and configure system for cleaning and hold times, maintenance, calibration, and equipment tares
  • Implement quality manuals and policies
  • Conceptualise, initiate and author SOPs and process documents Identify, process and store records and review output documents
  • Conduct reviews of protocols for product launches

Audits and reporting

  • Conduct root cause analysis and risk assessments and report
  • Participate in QMS monthly and annual reviews
  • Conduct and report on statutory external (regulatory) audits

Planning and operational support

  • Provide technical and operational input during drafting of quality plans and procedures specific to unit
  • Request, allocate and monitor the use of MES related assets and resources for the fulfilment of work objectives
  • Stay up to date on developments, trends, legislation and regulations
  • Provide information for reports, as required by superior

Skills Required

  • Bachelor’s degree (B Pharm)
  • 4 – 6 years Pharmaceutical manufacturing experience
  • Extensive experience working with compliance procedures and administrative process automation

Specific job skills

  • Good knowledge of local registrations and regulations and of international regulations/guidelines concerning GDP/GMP, QA
  • Advanced understanding of the pharmaceutical manufacturing and corrective action programs
  • Pharmaceutical standards and compliance requirements
  • Excellent computer/ IT system administration skills


  • Information Gathering
  • Interrogating Information
  • Meeting Deadlines
  • Finalising Output
  • Taking Action

Aspen is committed to the principles of equal employment opportunity and suitably qualified job applicants are invited to submit their CVs online on or before the specified date. Preference will be given to applicants from designated groups, through a fair recruitment and selection process, in accordance with laws governing employment equity, where such laws are applicable to the Aspen entity that will employ the successful candidate.

Only short-listed candidates will be contacted, thus if you have not heard from the HR department within 30 days of this advert closing, please consider your application unsuccessful.

Internal Applicants must inform their direct line managers of their application. Applications must be completed using an Aspen email address.